Setmore vs Calendly – Which Online Scheduling Tool is Right for You?




Online scheduling tools have become a necessity in today’s fast-paced world. With the increasing demand for convenient and efficient appointment booking, businesses are turning to software solutions that streamline the scheduling process. Two popular options in this space are Setmore and Calendly.

Features and Functionality


Setmore offers a wide range of features that make managing appointments a breeze. Their intuitive platform provides:

Appointment Scheduling

Setmore allows businesses to easily create and manage appointments. The user-friendly interface makes it simple to add/edit appointments, set recurring appointments, and even schedule multiple services.

Calendar Integration

Setmore seamlessly integrates with popular calendar platforms such as Google Calendar, Outlook, and iCal. This ensures that your schedule is always up-to-date and conflicts are avoided.

Payment Processing

With Setmore, businesses can easily collect payments from clients during the booking process. This feature simplifies the payment process and ensures that businesses get paid promptly.

Team Collaboration

Setmore allows businesses with multiple staff members or team members to collaborate efficiently. Managers can easily assign appointments to team members, view availability, and even set different working hours for each staff member.


Calendly also provides a range of features designed to simplify online scheduling:

Appointment Scheduling

Calendly’s platform allows businesses to create personalized scheduling links that can be shared with clients. Clients can then select a time slot that works for them, eliminating back-and-forth communication.

Calendar Integration

Just like Setmore, Calendly seamlessly integrates with popular calendar platforms. This ensures that appointments automatically sync with the user’s preferred calendar, preventing scheduling conflicts.

Customizable Availability

Calendly allows users to customize their availability based on their preferences. You can set specific working hours, create buffer times between appointments, and even block off entire days if needed.

Reminder Notifications

Calendly provides automatic reminder notifications to both users and clients. This reduces the chances of no-shows and cancellations and increases overall scheduling efficiency.

User Interface and User Experience


Setmore’s user interface is clean and intuitive. The platform is designed with ease of use in mind, allowing businesses to navigate effortlessly through the various features and functionalities.


Calendly also boasts a user-friendly interface that is visually appealing. The platform is designed in a way that makes scheduling appointments a streamlined and enjoyable process.

Pricing and Plans


Setmore offers both free and paid plans to cater to different business needs:

Paid Plans:

  • Basic – $25/month
  • Premium – $45/month
  • Pro – $85/month


Calendly’s pricing structure is slightly different:

Paid Plans:

  • Premium – $8/month
  • Pro – $12/month
  • Enterprise – Custom pricing

Integrations and Customization


Setmore offers integrations with a variety of popular platforms, including Zapier, Mailchimp, and WordPress. This allows businesses to connect their scheduling tool with other tools they use, enhancing overall efficiency.

Setmore also provides customization options that allow businesses to tailor their booking page to match their branding and style. This helps create a seamless and professional experience for clients.


Calendly offers integrations with popular platforms such as Google Calendar, Microsoft Outlook, and Zoom. This ensures that businesses can connect their scheduling tool with tools they already rely on for productivity and collaboration.

Calendly also allows for customization, allowing users to personalize their scheduling pages with their brand colors and logos. This helps create a consistent and professional brand experience.

Support and Customer Service


Setmore provides support through various channels, including phone, email, and live chat. They also offer online resources such as a comprehensive knowledge base and video tutorials to assist users.


Calendly provides support through email and live chat. They also have an extensive help center with articles, guides, and video tutorials to help users get the most out of their platform.

Pros and Cons Comparison

Both Setmore and Calendly have their strengths and weaknesses. Let’s take a quick look at the key pros and cons:


  • Pros:
    • User-friendly interface
    • Robust payment processing
    • Team collaboration features
  • Cons:
    • Higher price point
    • Integration options could be broader


  • Pros:
    • Simple and elegant user interface
    • Customizable availability
    • Competitive pricing options
  • Cons:
    • Payment processing not available in lower-tier plans
    • Less robust team collaboration features


In conclusion, both Setmore and Calendly offer powerful online scheduling tools with unique features and functionalities. The choice between the two ultimately depends on your specific business needs and preferences.

Setmore excels in areas such as team collaboration and robust payment processing but comes with a higher price point. On the other hand, Calendly offers a simpler and more elegant user interface, customizable availability, and competitive pricing.

We recommend trying out both platforms to see which one aligns better with your requirements and workflow. Both Setmore and Calendly offer free trials, so you can explore the features firsthand and make an informed decision. Whichever platform you choose, you’re guaranteed to streamline your scheduling process and provide a seamless experience for both your team and clients.


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