The Ultimate Guide to Tracking and Managing Fulfillment Status on Shopify – A Step-by-Step Approach



Understanding Fulfillment Status on Shopify

When running an online store on Shopify, it is important to track and manage the fulfillment status of orders to ensure a smooth and efficient process. The fulfillment status represents the progress of an order from the moment it is placed to the point of delivery to the customer. By understanding and effectively managing the fulfillment status, you can provide better customer service and streamline your operations.

Explanation of Fulfillment Status

In Shopify, the fulfillment status refers to the current state of an order in terms of its fulfillment process. It provides insight into whether an order is pending, in progress, fulfilled, or unfulfilled. Each status represents a different stage of the fulfillment journey, allowing you to easily track and manage orders at various points.

Different Fulfillment Statuses in Shopify

1. Pending: When an order is in the pending status, it means that the customer has placed the order, but it has not yet been processed or prepared for shipment. This could be due to various reasons such as payment verification or stock availability.

2. In progress: An order in progress status indicates that the fulfillment process for the order is underway. This could involve tasks such as picking, packing, and preparing the order for shipping.

3. Fulfilled: Once an order has been successfully shipped to the customer, it is marked as fulfilled. This status confirms that the order has been completed and delivered, and the customer should have received their package.

4. Unfulfilled: An unfulfilled status means that the order has not been completed or delivered yet. It may be waiting for stock replenishment, awaiting shipment, or experiencing a delay in the fulfillment process.

Step-by-Step Guide to Track Fulfillment Status on Shopify

Now that we have a clear understanding of the different fulfillment statuses, let’s take a look at how you can track and manage fulfillment status on Shopify. Follow these step-by-step instructions to ensure smooth fulfillment operations:

Step 1: Accessing the Shopify Admin Dashboard

To begin tracking the fulfillment status on Shopify, log in to your Shopify account and access the admin dashboard. This is where you manage all aspects of your online store, including orders and fulfillment.

Step 2: Navigating to the Orders page

Once you are on the admin dashboard, navigate to the “Orders” page. This is where you can find a comprehensive list of all the orders placed on your store.

Step 3: Understanding the Fulfillment Status Column

In the Orders page, you will notice a column labeled “Fulfillment Status.” This column displays the current fulfillment status of each order, making it easy for you to track the progress at a glance.

Step 4: Filtering Orders by Fulfillment Status

To focus on specific fulfillment statuses, you can use the filtering options available in Shopify. Utilize the filter feature to view orders that are pending, in progress, fulfilled, or unfulfilled. This allows you to prioritize your actions and prioritize which orders require attention.

Step 5: Viewing Detailed Information for Each Order

For a deeper understanding of each order’s fulfillment status, you can access detailed information related to the order.

1. Customer Details

By exploring the order details, you can view comprehensive customer information, such as shipping address and contact details. This helps ensure accurate delivery and customer satisfaction.

2. Order Items

Within the order details, you can also find a list of the specific items purchased by the customer. This information is useful when picking and packing orders to ensure the correct items are included.

3. Tracking Numbers

If you have generated tracking numbers for the order, you can find them within the order details. Tracking numbers enable customers to monitor the progress of their package and reduce inquiries regarding order status.

Step 6: Updating the Fulfillment Status for an Order

As the fulfillment process progresses, you may need to update the fulfillment status within Shopify. For example, when an order is marked as fulfilled, you can manually update its status to reflect that it has been shipped and completed.

Advanced Techniques for Managing Fulfillment on Shopify

In addition to tracking the fulfillment status manually, Shopify offers various advanced techniques and features to enhance your fulfillment management:

Utilizing Fulfillment Services and Integrations

Shopify provides integrations with fulfillment services that can handle the entire fulfillment process on your behalf. These services take care of inventory management, order processing, and shipping, allowing you to focus on other aspects of your business.

Automating Fulfillment Status Updates with Apps

With the help of Shopify apps, you can automate the process of updating fulfillment status. These apps can update the fulfillment status based on triggers such as shipment tracking codes, ensuring accurate and real-time information for both you and your customers.

Setting Up Notifications for Changes in Fulfillment Status

To keep yourself and your customers informed about changes in fulfillment status, you can set up automated notifications. These notifications can be sent via email or text message, allowing you to provide timely updates and reduce customer inquiries.

Customizing Fulfillment Status to Fit Your Business Needs

Shopify allows you to customize the fulfillment status to align with your specific business requirements. You can add custom statuses or modify existing ones to reflect the unique stages of your fulfillment process.

Best Practices for Efficient Fulfillment Management

In order to ensure efficient fulfillment management on Shopify, it is important to follow these best practices:

Keeping Inventory Levels Updated in Real-Time

Accurate inventory management is crucial for efficient fulfillment. Keep track of stock levels in real-time to avoid overselling products and provide accurate shipping estimates to your customers.

Creating a Smooth Workflow for Picking and Packing Orders

Streamline your fulfillment operations by creating a well-organized workflow. Assign specific roles and responsibilities to your team members to ensure smooth picking, packing, and shipping processes.

Using Order Tags for Organization and Tracking

Shopify provides the option to add tags to orders for organization and tracking purposes. Utilize meaningful tags to categorize orders based on their fulfillment status, priority, or any other relevant criteria.

Monitoring Fulfillment Metrics and Analyzing Performance

Regularly monitor key fulfillment metrics, such as order processing time and shipping accuracy, to assess your performance. Analyze the data to identify areas for improvement and implement necessary changes to optimize your fulfillment operations.

Troubleshooting Fulfillment Issues on Shopify

Despite your best efforts, fulfillment issues can still arise. Here are some common problems and their solutions:

Common Problems with Fulfillment Status and Their Solutions

If you encounter issues with fulfillment status updates or discrepancies, make sure to double-check the information in your orders and ensure that you are properly updating the status as orders progress. If issues persist, reach out to Shopify support for technical assistance.

Dealing with Delays in Fulfillment

If you experience delays in your fulfillment process, communicate with your customers promptly and provide regular updates. Take proactive steps to resolve any issues causing delays, such as inventory shortages or logistical challenges, to minimize customer dissatisfaction.

Handling Cancellations and Refunds

In cases where orders need to be canceled or refunded, ensure that you promptly update the fulfillment status and initiate the necessary procedures. Communicate with your customers throughout the process and provide timely refunds to maintain good customer relations.


Effective tracking and management of fulfillment status on Shopify are essential for a successful online store. By understanding the different fulfillment statuses, using the step-by-step guide to track orders, implementing advanced techniques, following best practices, and troubleshooting any issues that arise, you can provide exceptional customer service and optimize your fulfillment operations. Remember, happy customers are the key to a thriving online business.


Leave a Reply

Your email address will not be published. Required fields are marked *