Unlock the Possibilities – How to Embed Video in Email Like a Pro




Video content has become increasingly important in email marketing as it offers a compelling way to engage with subscribers. By embedding videos directly into emails, businesses can easily grab the attention of their audience and convey their message more effectively. In this blog post, we will explore the benefits of embedding videos in emails and provide you with a step-by-step guide on how to do it successfully.

Understanding the Basics of Embedding Videos in Emails

What is video embedding?

Video embedding is the process of integrating a video player into an email so that the video can be played directly within the email client, without the need for the recipient to open a separate webpage or download any attachments. This allows for a much more seamless and engaging user experience.

Why embedding videos is better than using video attachments

Using video attachments in emails can be problematic because some email clients may not support the playback of certain video file formats. Additionally, video attachments can increase the email’s file size, resulting in slower load times and potential delivery issues. Embedding videos eliminates these problems and ensures that the video can be viewed by all recipients.

How video hosting platforms play a crucial role

To embed a video in an email, you need to host the video on a video hosting platform and then use an embed code provided by the platform. Video hosting platforms serve as a central hub for your videos, handling the storage, encoding, and delivery aspects. They also provide the necessary tools and features to customize, track, and analyze video performance.

Choosing the Right Video Hosting Platform

Popular video hosting platforms for embedding

  1. YouTube
  2. Vimeo
  3. Wistia
  4. Brightcove

Factors to consider when selecting a video hosting platform

When choosing a video hosting platform, there are several factors to consider:

  1. Video customization options: Look for platforms that allow you to customize the video player’s appearance to match your brand.
  2. Analytics and viewing statistics: Ensure that the platform provides detailed analytics to help you measure video performance and engagement.
  3. Integration with email marketing tools: Check if the platform offers integrations with popular email marketing tools to streamline your workflow.
  4. Cost considerations: Compare the pricing plans of different platforms and choose the one that aligns with your budget and requirements.

Best Practices for Embedding Videos in Emails

Keep the video short and engaging

Shorter videos tend to have higher engagement rates. Aim for videos that are no longer than two minutes and grab the viewer’s attention within the first few seconds.

Optimize the video for mobile devices

Ensure that the video is responsive and can be viewed comfortably on different screen sizes. Use an HTML5 video format that is supported across all devices.

Place a compelling thumbnail as a clickable video preview

Choose an eye-catching thumbnail image that entices the viewer to click and play the video. Make sure the thumbnail accurately represents the content of the video.

Add a clear call-to-action

Include a prominent call-to-action (CTA) within the video or beside it, encouraging viewers to take the desired action, whether it’s visiting a website, making a purchase, or signing up for a newsletter.

Use accurate tracking and analytics to measure engagement

Leverage the analytics provided by your video hosting platform to track the number of views, play rates, and engagement metrics. This data can help you optimize future video campaigns and understand what content resonates with your audience.

Step-by-Step Guide on Embedding Videos in Emails

Uploading the video to the chosen video hosting platform

Start by uploading your video file to the selected video hosting platform. Follow their specific instructions to ensure the video is properly encoded and optimized for streaming.

Generating an embed code

Once the video is uploaded, the hosting platform will provide you with an embed code. This code is usually found in the sharing options or embed settings of the video.

Accessing the HTML code of the email

Open the email template or draft where you want to embed the video. Access the HTML code of the email by switching to the HTML or source mode in your email editor.

Inserting the embed code into the email

Locate the appropriate spot in the HTML code where you want to insert the video. Paste the embed code obtained from the video hosting platform into the HTML code.

Testing the email to ensure the video plays smoothly

Before sending out your email, test it across different email clients and devices to ensure that the embedded video plays smoothly and is compatible with various platforms.

Troubleshooting Common Issues

Video not playing on certain email clients

Not all email clients support embedded videos. To ensure maximum compatibility, use a video hosting platform that provides fallback options, such as displaying an image thumbnail or a link to watch the video on a webpage.

Video sizing and responsiveness problems

Test your emails across different devices and screen sizes to ensure that the video scales properly and maintains its proportions. Use responsive design techniques and HTML5 video formats to ensure optimal viewing experiences.

Compatibility issues with different email providers

Different email providers may handle embedded videos differently. It is important to test your emails on various platforms to identify any compatibility issues and make necessary adjustments to ensure a seamless experience for your subscribers.

Examples of Successful Video Embedding in Emails

Case studies showcasing effective video embedding strategies

Look at real-life examples of businesses that have effectively used video embedding in their email campaigns. Learn from their strategies and successes to inspire your own video marketing efforts.

Examples of brands creatively using videos in emails

Explore how innovative brands across various industries have creatively utilized embedded videos in their email marketing. Take inspiration from their ideas and experiment with different approaches to stand out in the inbox.


Incorporating embedded videos into your email marketing strategy can significantly boost engagement and conversions. By following the best practices outlined in this blog post and choosing the right video hosting platform, you can create compelling video content that drives results. Embrace video embedding in your emails and take your email marketing efforts to the next level.


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